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The Tour Module is used for creating and monitoring tours.

 

Download Osmand Navi App for Android smartphones

 

  Seite als PDF downloaden    Download this page as PDF

 

 

 

Requirements

  • The license for the tour module must be activated by your vendor support.
  • There is no guarantee and support for improving or rectifying optimization results, the optimization engine works as it is and we cannot change or influence the routing optimization.
  • Drivers require an email adress and a smartphone so that you can send orders and tours to them.
  • Sending sms reminders is charge-able and requires a sms interface.
  • Creating new journey management forms as pdf is possible, but not included in the standard price.
  • The support for working with smartphones, navigation devices and apps is not included in our standard support.

 

Tour Plans

"Plus" creates a tour plan. A tour plan is a planned journey without an exact date or asset. You can create one tour plan and create many tours out of this tour plan.

Most tour plan fields are for informative purposes and will be used for the journey management PDF.


 

Field/Function

Description

Tourname

Name of the tour

TemplateSelect available tour templates, contact your provider support for getting templates
Comment

Text field

Tourtyp

Pull down with differen tour templates

Asset

Vehicle that is assigned to the tour

Driver 1/2Select the assigned driver
Authorizing personTour manager
Checkbox fieldsYou can add text and separate it by "," so that the elements will be shown as separate checkbox elements on the tour form report
Comment and info fieldsUsed for the tour form report
Show comment fieldsCheck in order to show the comment fields on the tour form report
Plan KM

Planned tour distance

For future use

Tour KM Buffer

KM that can be exceeded beyond the planned KM

For future use

Plan Time (min)

Expected trip duration for the tour

Used for the tour overview report

Tour Time Buffer

Additional time needed for the tour

Used for the tour overview report

Tour Late Start Alarm

The asset must not reach the stopp before the planned start time

The tour must be unprocessed or started

The date must be valid (not too earyl or already deactivated)

A tour stop with a planned start time must be added

Tour Late Departure Alarm

The asset must not leave the stopp before the planned departure time

The tour must be started

The date must be valid (not too earyl or already deactivated)

A tour stop with a planned departure time must be added

Tour Short Break Alarm

The asset has been within the stop geofence of the tour for too short

The tour must be started

The date must be valid (not too earyl or already deactivated)

A tour stop with a planned break time must be added

Disable date

To deactivate / delete a tour

 

Adding a tour stopp

You can add a tour stopp for a tour (tour plan) with the PLUS symbol.


 

 

 

Field
Description
Ankunftstag 1,2,3

1 ... am selben Tag
2 ... am darauffolgenden Tag (ab Tourstart)
3 ... in 3 Tagen (ab Tourstart)

Abfahrtstag 1,2,3

1 ... am selben Tag
2 ... am darauffolgenden Tag (ab Tourstart)
3 ... in 3 Tagen (ab Tourstart)

Ankunftsstunde

Ankunftsminute

10 Steht für 10:00

0

Abfahrtsstunde

Abfahrtsminute

10 Steht für 10:15

15
Pause (min)Dauer der vorgeschriebenen Pause, Aufenthaltsdauer im Geofence-Bereich
Distanz zum nächsten Stopp 
DeaktivierungsdatumDatum der Löschung

Field/Function

Description

Name

Name of the stop

Order

Sorting order of the stop

Start at visitVisit in the geofence starts the tour
End at visit

Visit in the geofence ends the tour

GeofenceSelect the right customer (or geonfence)

Rest at stopp

Call manager

Info fields
Arrival Day

1 ... today

2 ... tomorrow

etc.

Arrival (hh)planned time to enter the geofence, for example 15 for 3:30 PM
Arrival (mm)planned arrival minutes, for example 30 for 3:30 pm
Plan Rest Duration
planned time for staying in the geofence
Departure Day

1 ... today

2 ... tomorrow

etc.

Departure (hh)planned hour to leave the geofence, for example 16 for 4:30 PM
Departure (mm)planned time to leave minutes, for example  45 for 4:45 PM
Break duration
Planned minimum duration of the break
Disable date

To deactive/delete a tour stop

Distance to next stopwill be automatically calculated with the optimization
Disable dateTo disable the stopp

 

 

 

Adding and configuring single tour stopps

You can drag & drop new stops from the geofence list on the left side into the tour stop list.

Double click on a stop in the stop list to show the details:

Field/Function

Description

Geofence

Name of the stop

Order

Sorting order of the stop

Comment

Used on the tour form report

Plan Day

0 ... today

1 ... tomorrow

etc.

Plan Arrival (hh)planned time to enter the geofence, for example 15 for 3:30 PM
Plan Arrival (mm)planned arrival minutes, for example 30 for 3:30 pm
Plan Rest Duration
planned time for staying in the geofence
Plan Exit (hh)planned time to leave the geofence, for example 16 for 4:30 PM
Plan Exit (mm)planned time to leave minutes, for example  45 for 4:45 PM
Plan Arrival Relation
 
Plan Exit Relation 
Starts TourTour will be started automatically if the vehicle enters this area
Wrong Order Alert
For a future release
Late Arrival Alert
For a future release
Late Departure Alert
For a future release
Too short Break Alert
For a future release
must be visited
For a future release
Disable date

To deactive/delete a tour stop

Starting a tour

In order to work with a tour, you need to start it first. You can start a tour manually in the software. A tour is also started if the assigned vehicle enters a stop that has the attribute "start tour".

 

You can check the currently active tours:

Optimizing a Tour (not available for all countries)

You can select a tour and click on Actions > Optimization so that the tour stops are planned according the shortest/fastest tour distance.

The optimization only works if the tour vehicle has a defined tour start / end geofence that can be set in the asset configuration.

The Tour Optimization sorts the stopps according the fastest route. It starts the calculation from the tour start geofence from the asset and ends the calculation at the tour end geofence of the asset.

The optimzed result can be send to a driver.

 

Sending a Tour to a driver

You can select a tour and use the Action > Send Order to send the tour list to a driver.

You need to select a driver with email so that the tour details are shown.

You can tour-relevant template fields in your tour body text. You will find the list of templates in the tour options.

Tour Reports

Tour Form Report

To show the tour details, tour comments and check boxes. It shall be used to print out and hand it over to the driver. Drivers can add their comments on the empty fields and check boxes.

Tour Compare 1 Report

To compare the planned vs. the actual arrival and departure times at the different tour stops

Tour Compare 2 Report

To compare the planned vs. the actual tour distance and tour time

 

 

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